6 Tips to Get the Most Out of Your Association’s Shared Calendar with Joynit

Managing a nonprofit or community organization means juggling events, meetings, and communication between members. Joynit’s shared calendar makes this easier with powerful features designed for nonprofits of all sizes. Here are six tips to get the most out of it.

1. Choose the Right Visibility for Your Nonprofit

On Joynit, you can choose from three visibility levels: Public, Private, or Member-only.

Public community:
Perfect if you want your calendar to be open to everyone. Anyone can view it easily, without creating an account or entering a password. You can even embed the shared calendar directly into your nonprofit’s website using Joynit’s iframe code.

Private community:
A balanced option. Users can either join by creating an account or simply view the shared calendar using a password you provide.

Member-only community:
Best for strict control. Members must create an account, and email access must be approved by an administrator before they can access the shared calendar.

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2. Invite Members Using a Shared Calendar Access Link

The shared calendar access link is the easiest way to invite members to your calendar. It includes a secure, personalized link that allows users to join your community and access the shared calendar instantly.

Once they join, members can immediately see all events and updates in the shared calendar. You can copy the access link from your admin dashboard and share it by email, in a WhatsApp group, or through any channel you normally use.

Tip: Customize your community profile by adding a cover image, logo, contact email, address, and website. These details appear in invitation and confirmation emails, helping members feel confident they’re accessing the right calendar.

3. Save Time by Duplicating Events

Do you organize recurring activities (such as weekly training sessions for a sports club)? Joynit lets you duplicate an event up to five times in just a few clicks—a major time-saver for recurring schedules.

4. Notify Members When New Events Are Added

Joynit can automatically notify members when new events are added to the shared calendar. This keeps everyone informed with timely updates and reduces the need for manual reminders or follow-up messages.

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5. Use the Community Chat to Share Key Information

Each Joynit community includes a built-in chat visible to all members. It’s ideal for sharing important announcements and updates.

Admins can restrict posting rights if needed. Use the settings to configure the chat and shared calendar to fit your community’s specific needs.

6. Create Polls Within Events

Need to schedule your next board meeting? You can add a date poll directly inside an event. Members vote for their preferred date, and once voting closes, the event is automatically updated with the final choice.

Interactive events make planning smoother and more collaborative.

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Conclusion

A shared calendar is more than just a scheduling tool for nonprofits and communities—it’s a central place to coordinate, communicate, and stay aligned.

With Joynit, organizations benefit from clear visibility, easy access for members, and features designed specifically for collective use. Whether you’re managing events, meetings, or shared responsibilities, Joynit helps simplify coordination without adding complexity.

👉 Create your shared calendar with Joynit and get started in just a few minutes.

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