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Joynit was selected by the City of Paris as the shared calendar for all events dedicated to French and international journalists covering the Paris 2024 Olympics.
The event calendar included 400 events over 2 weeks, for just over 2,000 journalists covering the Olympics.
The City of Paris’s Goals for the Event Calendar for Paris 2024 Press
Showcase all upcoming events
Be available on both web and mobile
Enable direct integration into the official Paris Media Center website
Support multiple languages (French and English)
Be easy to use—journalists should not be forced to create an account
Given that the Olympics are a global showcase and that events were for press from all over the world, the requirement level was high and objectives very specific.
Shared Calendar, Sub‐Calendars, & Multiple Event Types
The shared calendar was configured with clearly defined event types so that journalists and the administrative teams could easily identify upcoming events and filter them with visible color codes.
Additionally, a sub-calendar was used to segment events depending on whether they took place inside the press media center or externally. This allowed users to filter by event type and view either both calendars, or just one of them.
Web (consultation) and mobile (event creation) shared agenda view
Managing Event Access & Visibility
The shared events calendar allowed both Open Events (visible to all) and Restricted Events, visible only to admins and selected guests. Restricted events could be used for VIP-only invitations.
Clicking an event opens an interactive event page, showing all relevant details: date, time, venue, address, and a presentation image. It is also possible to attach documents and photos to the event page.
e.
EHandling Event Registrations
For the Paris 2024 Olympics, not all events required prior registration. In each Joynit event’s settings, it was possible to choose whether the “Join” (RSVP) button would be visible or not.
Also, the participant list needed to be visible to admins but not to journalists. Admins had the ability to export to Excel and add certain participants manually.
Joynit’s events calendar allows managing all these constraints via the settings for each event.
Another important aspect was the capacity limit for event registrations. The calendar clearly displayed when events were full. Joynit supports setting a maximum number of participants natively.
Another important aspect was the ability to limit the number of registrants for each event and clearly display which events were sold out. The Joynit event agenda natively allows you to easily control the number of people who can register for the event.
View a full event in the shared event calendar
No Account Needed, Easy Participation
Journalists did not need a Joynit account to register for events. They could enter their email, first and last names.
To avoid re-entering details repeatedly, Joynit offered the option to create a secure account with a password, so that once logged in, participating in events could be done in one click.
With each registration, a confirmation email was sent to the participant, including an ICS file so the event could be automatically added to their default calendar.
registering for an event
However, in order to avoid having to enter the same information many times, Joynit offers the possibility of creating a secure account with a password, which allows you to register your participation in 1 click once connected.
Secure your account
For each participation, a confirmation email is sent to the participant, with the corresponding ics file which allows automatic detection and addition to the user's default agenda.
Embedding the Calendar on the Paris Media Center Website
During Paris 2024, accredited journalists had access to the dedicated Paris Media Center website. The events in the Joynit shared calendar were displayed directly on that site using Joynit’s iframe embed plugin.
Multiple views were available via the embedded calendar (calendar view, carousel view, upcoming events feed). It was very easy for journalists to check upcoming events at a glance directly from the official city website.
Event calendar plugin integrated into a website
It was therefore very easy for journalists to see at a glance the next upcoming events directly from the official site of the city of Paris.
Weekly Planning View for Better Organization
Organizers used a weekly planner view to get an overview of all scheduled events. Filters by event type (color codes) and by calendar/sub-calendar were a big help in preparing and organizing events.
Event planning
Using the Joynit Mobile App to View & Participate
The Joynit mobile app is available for free on iOS and Android. When signing up, a shared calendar access code (e.g. “JO2024”) could be entered to immediately access the full event calendar.
The mobile app advantages include:
Great UX / easy navigation
Reminders and notifications
One-click event RSVP
Conclusion: Joynit for the Paris 2024 Olympics Event Calendar
The Joynit shared events calendar was the solution chosen by the City of Paris for all events dedicated to journalists from around the world, tech-savvy or not.
The organization and participation in events were handled beautifully. Information, updates, and highlight events were presented in a harmonious and effective manner.
