Would you rather set up on your own or save time with an expert?
π§ Difficult course (manual configuration)
- For a simple quick overview of Joynit. - You will have to Set everything alone (risk of error and not activating the features you need). -Only 5% of users succeed to create an adequate space to be tested and presented to their team.
- 10 min live demo to discover Joynit. - Activation of a ready-to-use space, with configuration customized by us according to your needs. - 86% of users choose this course To save time and really assess the solution.
Best Scheduling Software for Small Businesses and SMEs: 10 Criteria to Choose the Right Tool
Thibault Court
May 9, 2024
How to Choose the Best Scheduling Software for Small Businesses and SMEs
Looking for a scheduling solution that improves coordination and internal communication in your company, while remaining simple to use and easy to set up? Choosing the right scheduling software is crucial, since it will be used frequently by every team member. For long-term adoption, the tool must be intuitive and satisfy the majority of users.
Joynit offers a comparison of the best scheduling solutions, tailored to the needs of small businesses and SMEs, based on 10 simple but effective criteria to help you make the right choice.
β
β
Small business scheduling tool Joynit
β
Common Uses of Scheduling in a Business
Our comparison covers several typical use cases of scheduling in small businesses, including:
Task scheduling
Absences, remote work, and meeting planning
Event planning
Service or intervention scheduling
Client appointment management
Room reservations
Delivery scheduling
Joynit provides a versatile, simple, and accessible scheduling solution for small businesses and SMEs.
β
1. Mobile App for Scheduling
Schedules are consulted frequently. Whether checking information or making updates, real-time access is essential. A mobile app ensures that every team member can view and edit the schedule easily, even on the go.
β
Shared calendar app for team schedule
2. Flexible Views
Every user approaches time management differently. Some prefer a monthly overview, while others need weekly or daily views. Make sure the scheduling software allows users to switch easily between different views to match their preferences.
3. Easy Implementation and Accessibility
Complex setup can slow adoption. Choose a solution where account creation is simple and initial setup is quick. A fast onboarding process ensures smooth usage from day one.
β
β
Team schedule
β
4. Customizable Visuals
Scheduling should be visual above all. Look for software that allows color coding β for example, assigning a different color for each type of task makes it easier to read and organize visually.
5. Easy Navigation
A good scheduling tool should allow quick access to information. Searching endlessly for details in a crowded calendar is frustrating. Opt for a solution that offers filters, tags, and quick navigation to the right information.
β
β
Shared calendar for small companies
β
6. Access and Permission Management
Itβs essential to define who can edit the schedule and who can only view it. Scheduling software should provide granular control over access rights to ensure professional and secure management.
7. Data Protection and Export Options
Protecting company data is crucial. Many free solutions use your data for commercial purposes. Plan a small budget for a GDPR-compliant tool that ensures confidentiality. Also, make sure you can export data (e.g., Excel) for archiving or analysis.
8. Collaboration and Interactivity
A modern schedule should be more than just a calendar β it should be a collaborative tool. Prioritize solutions that allow notes, document sharing, photos, or event-specific discussions. This strengthens communication and teamwork.
9. Customizable Notifications
Schedules are updated constantly. Depending on your needs, you may want mobile or email notifications when tasks are added, dates changed, or assignments made. A good tool should allow customizable alerts to avoid overload or missed updates.
10. A Modern, User-Friendly Design
Since schedules are used daily by everyone in the company, the software must be modern, ergonomic, and visually appealing. A simple and enjoyable interface improves user experience and fosters quick adoption.
β
β
Mobile application sheduling tool Joynit
β
Conclusion
Choosing the right scheduling software for your small business or SME is crucial for effective time and resource management. By considering these criteria, youβll find the ideal solution to improve productivity, coordination, and communication across your team.
Joynit has been designed to deliver a simple and efficient scheduling solution tailored to the needs of SMEs and small businesses β helping you save time and work better together.
