Frequently asked questions (admins)

A. How do I control who can add events (admins/members)?

From a computer go to the administration interface of your shared calendar, to do this click on My Agendas in the top bar and select the agenda in question.

(Attention, the administration area is not accessible from the mobile application).

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Once in the administration interface of your shared calendar, click on the wheel to access the settings then go to the page “Activable options”.

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Activable shared calendar options

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Activate or deactivate the feature called “Allow members to add events to the calendar.” If it's ON, members can post. If it is OFF only administrators will be able to post in the shared calendar.

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B. Who can see the events posted in the calendar?

The events that you add to the shared agenda have 2 possible visibilities, it is you who choose for each event.

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restricted event: It will only be visible to selected guests and shared calendar administrators

open event: It will be visible to all members of the shared agenda and of course to its administrators.

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You can edit the visibility of an event at any time from the edition of the event in question.

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C. How do I edit the settings and the visual identity of my shared agenda?

From a computer, go to the administration interface of your shared calendar by clicking on “My calendars” in the top bar, select a shared calendar that you own or manage.

You arrive on the administration area of your shared calendar. Click on the wheel that symbolizes “Settings”

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You then have access to 4 pages:

Activable options
Managing members and admins
Subscription and invoices
Visual identity

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Page 1 “activable options” allows you to refine the configuration of your shared calendar so that it perfectly meets your needs. Take the time to go through the page and adjust your customizable options!

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Page 4 “settings and visuals” allows you to change all the parameters of your shared agenda (logo, cover image, sponsorship code, accessibility, description, etc.)

Logos and images are used for all email invitations and reminders for shared calendar events.

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D. How do I customize event types?

Yes you can customize the types of events offered on Joynit.

This is configured in the settings of your shared calendar.

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For this:

1. Go to the administration interface of your shared calendar (click on “My calendars” then choose the shared agenda in question)

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2. Click on the wheel to display the management menu. Select “Settings”

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3. Select the “Activable Options” page then scroll down to the Premium settings section

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Click on “more settings” then customize your event types for this shared calendar.
Once the customization is done, remember to change the setting to ON!

And that's it, you can now use your custom event types instead of the default types!

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Custom types

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Default types

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E. Is it possible to replicate events over several dates?

You can replicate an existing event on several other dates.

Go to the page of the event in question then click on the 3-dot menu, and finally select “Duplicate the event”

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F. How do I share my shared calendar with others?

From a computer, go to the administration interface of your shared calendar by clicking on your name at the top left to bring up the menu and then select the agenda of your choice.

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Once in the administration interface of your shared calendar, click on the button Add in the context of sharing.

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You then have the choice between two options:

1/ Simply share the agenda link (which will be viewable to the visitor who clicks on the link, without having to register)

2/ Add members (who will be invited to create a secure personal account with a password)

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Click on the option that suits you best and let yourself be guided!

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NB: A user who starts by viewing the shared calendar simply by using the link can also decide to create an account on Joynit at any time.

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G. What is the difference between simply sharing the calendar link and adding members?

You have two options to easily communicate your events with your community:

_{Option 1: Simply share the calendar link}

Share the shared calendar URL with anyone you choose. The calendar and its events can thus be consulted directly online, without having to register (in the case of a private agenda, the access code that you chose when creating the agenda will still be requested in order to unlock the content of the agenda). In this mode of operation, people must themselves consult the agenda via the link you gave them to see the events posted there.

Use the “share calendar” command from your community management interface to use this option.

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_{Option 2: Add members to the shared calendar directory}

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You can add members to your shared calendar, this allows you to be more proactive. They will in fact be invited to create a space on the platform to which they can then connect to access the shared agenda immediately using their password.

The other advantage is that as an administrator, you will be able to easily invite calendar members to your events in a few clicks. In fact, you can invite all members at once, or you can select them individually.

At each invitation the member is notified proactively, and receives appropriate reminders before the event if he has not responded or if he is participating.

When you add members to the community, they first appear with the status “not activated”. Once they activate their account and choose a password, you'll see them under the “activated” status.

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You can remove a member at any time. Likewise, a member can decide to leave a shared calendar whenever they want.

_{Which option should you choose - simply sharing the link or adding a member?}

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That depends on you! The two options are complementary, you can even start by using the first one to allow a smoother familiarization with the tool and then decide to add members manually.

Note that by accessing the agenda spontaneously via the link (option 1), visitors are encouraged to ask to join the shared agenda (and therefore to be a member of the agenda directory). They can thus themselves ask to be a member and they will then have to be validated by an administrator.

Option 1 or option 2, all roads lead to your community and its shared agenda!

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H. Comment ajouter des admins à mon agenda partagé ?

Depuis un ordinateur rendez-vous dans l'interface d'administration de votre communauté en cliquant sur votre nom tout en haut à gauche pour faire apparaître le menu puis sur l'agenda partagé de votre choix.

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Cliquez sur Partage et accès puis "Gérer les accès de l'agenda"

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Vous arrivez sur la page de gestion des membres et des admins.

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Sélectionnez le membre que vous souhaitez nommer administrateur, cliquez sur les 3 points au bout de la ligne de son nom puis "Nommer administrateur".

A noter que le membre doit avoir activé son compte au prélable (inscription sur joynit avec choix de son mot de passe).

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Rendez vous ensuite dans l'onglet admin pour constater la présence du nouvel administrateur

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I. How do I set up automatic reminders within an event?

You can easily set up automatic reminders associated with an event from the event settings button.

In the event management bar, click on the 3 dots (to the right of the edit button) to display the menu then click on “Event Settings”.

Joynit offers automated email reminders and notifications to event participants (24 hours and 1 hour before) as well as reminders to guests who have not yet responded (48 hours before the event). You can activate and deactivate these options at your guide.

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Users of a Platinium shared calendar can customize the default settings that will be applied to each new event created from the activatable options page of their shared calendar.

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You can also trigger reminders manually at any time from the guest list.

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J. How do reminders (emails and notifications) work?

Each event has settings for reminders. Reminders are sent by email and by notification (on the mobile application).

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Joynit sends a reminder 24 hours before and 1 hour before to the following people:

- People who participate in the event

- The organizers (you can add one or more organizers to the event)

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Joynit sends a reminder 48 hours before for the following people:

- People who have been invited and have not yet indicated their answer (present/absent)

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You can turn off reminders for a particular event in the event settings.

You can configure the settings for any new event created from the activatable options of your shared calendar.

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K. How do I integrate the shared agenda into my own site?

You can integrate the joynit shared calendar directly on your own website.

To do this, go to the administration interface of your shared calendar. Click on the 3 small dots on the far right, then select “Integrate on your site”

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Follow the steps recommended in the explanatory guide. You can adjust the integration settings (color, size, language, etc.) via the button provided for this purpose in step 2.

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Then simply paste the code into an HTML editor block on your web page.

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To see an example of iframe integration, you can consult this page https://www.joynit.fr/integration-calendrier

To get assistance in setting up the Joynit shared calendar iframe on your site, make an appointment with our team via this link: https://calendly.com/commercial-and-support-joynit/integration-iframe

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L. Comment proposer des créneaux horaires pour une prise de RDV ?

Vous pouvez utiliser Joynit pour proposer des créneaux de rendez-vous.

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Pour cela:

1. Créez un événement dans votre agenda partagé, cliquez sur Sondage / Ajouter une division en créneaux horaires

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NB: Lors de la création, sélectionnez Plus d'options / masquer la liste de participants si vous souhaitez que seuls les admins puissent voir les inscrits.

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2. Ajustez vos réglages, pour par exemple autoriser une seule personne à réserver par créneaux. Confirmez la création.

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Votre évènement est à présent divisé en plusieurs créneaux et les participants sont invités à choisir un créneau parmi les propositions disponibles.

M. Configurer un webhook pour recevoir sur Slack les nouveaux évenements

Joynit vous donne la possibilité de lier votre agenda partagé avec votre espace slack, afind d'être notifié sur Slack et d'avoir un accès rapide depuis Slack aux événements ajoutés à votre agenda partagé.

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Intégration de l'agenda partagé à Slack

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Dans votre espace Slack affichez le menu, puis rendez-vous sur la page "Gérer les flux de travail" en procédant comme sur l'image ci-desspous, cliquez sur (1) puis (2) puis (3).

Navigation dans slack pour intégrer Joynit

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Rendez-vous ensuite sur la page "intégrations personnalisées" comme montré en etape (4) ci-dessous.

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Intégration slack étape 2

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Cliquez sur "Webhooks entrants"

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Configurer un wekhook entrant de l'agenda partagé vers slack

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Cliquez ensuite sur "Ajouter à Slack"

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Intégration Joynit sur Slack

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Choisissez le canal Slack sur lequel publier les nouveaux événements

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choix du canal slack

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Personnalisez le nom et l'icone que vous souhaitez utiliser dans Slack, puis copier l'URL du webhook.

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Ajouter URL webhook Slack dans Joynit

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Enregistrez vos modification. Vous n'avez ensuite plus qu'à coller l'URL dans le champs Joynit prévu à cet effet dans Option Activables / Platinium / Intégration à Slack.

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Intégration calendrier dans Slack

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Et voilà ! Vos nouveaux événements créés dans l'agenda partagés apparaitront sur Slack.

O. How to cancel a subscription

To cancel a subscription, go to the administration area of your shared calendar from a computer. To do this, click on My Agendas in the top bar and select the calendar in question.

(Attention, the administration area is not accessible from the mobile application).

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Access the calendar administration interface

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Once in the administration interface of your shared calendar, click on the wheel to access the settings then go to the page “Subscription and invoices”.

From this space, you can cancel your current subscription and return to the free plan.

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Joynit shared calendar subscription and bill

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Self-serve path
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🤝Guided demo & setup (Then try it for free)

Tutorial - Shared calendar administrator

Quick start
of the shared calendar on video
(4 minutes)

Integrate
Joynit calendar
on your website

Book an appointment with our team

Get started in 4 minutes
with our video for shared calendar admins.

Frequently asked questions (admins)

For whom?

Use case

Joynit & you

resources

Tutorial - Shared calendar administrator

Quick startof the shared calendar on video(4 minutes)

Integrate Joynit calendar on your website

Book an appointment with our team

Get started in 4 minutes with our video for shared calendar admins.

Frequently asked questions (admins)

For whom?

Use case

Joynit & you

resources

Quick start
of the shared calendar on video
(4 minutes)

Integrate
Joynit calendar
on your website

Get started in 4 minutes
with our video for shared calendar admins.